Dell'Orso: Bibliography formatting software: An Evaluation template: a comparison between Library Master, ProCite, EndNote, Reference Manager, Papyrus

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© F. Dell'Orso, Bibliography Formatting Software: An Evaluation Template
Last update: September, 20, 2002

TABLE OF CONTENTS
Legend	Web resources	1 Identity card	2 Installation	3 General	4 Structure	5 Input/Edit
6 Import	7 Search	8 Thesaurus	9 Output	10 Formatting language	11 Sort	12 Export
13 Manuscript formatting	14 Term/Entry list	15 Documentation

The grid's items overstriked in red have not been taken into account for the purposes of this shorter version. The numbering and the content are the same as the full version of the evaluation grid

Bookends
14 Term/Entry lists (authority files)
Features in general Indexes : four indexes (called: "term lists") directly linked to fields content : authors, editors, keywords, journals. Predeterminated structure. Each one exclusively belongs to the field that originates it, thus authors and editors are separate files. Indexes content automatically reflects field content, can host unlinked entries only as long as you do not update the list. They are not separated from database, cannot be independently accessed nor shared with other db. They can be used to browse the short record list of the db in two situations: a) select "Utilities" --> Term Lists; b) while editing/browsing (no different mode) a record, i.e.: a) a full reference is displayed, b) the relevant term list button is pressed, c) the brief view of records connected to that entry is activated; thereby can swiftly change list. They are useful during data input; autocompletion available; new entries are instantly accessible. To edit an index entry, one must edit one record or more via global replace: no direct access to the entry in the list. Terms lists: Journal Glossaries are just term lists and not indexes at all. Their structure pattern is: "Abbreviation \| Short Name \| Full Name" While editing, the abbreviation can be replaced by either short or full name. In formatted output can choose short or full form. As external tables they are shared among databases, do not reflect fields content, are edited separately. Remarks : alphabetic scrolling and autocompletion are efficient. In general lists's structure is stiff: cannot import, share -either between databases and fields-, or host independent entries. 1:1 unmodifiable relationship between field and index is not at all an advantage, though theoretically logic, see e.g. authors and editors. There are not other external term lists apart from Journals (e.g. Publishers, Places, Miscellaneous...).
14.1 Fixed number
Bookends: yes 4 + n journal glossaries
14.2 Lists' content is automatically derived from db data, or can contain external data
Bookends: only derived as far as the 4 built-in lists are concerned. Journal glossaries are independent and host their own data
14.3 Lists are physically separated from database
Bookends: no as far as the 4 built-in lists are concerned, yes the Journal glossaries
14.4 Lists reflect records content in real time
Bookends: yes the 4 indexes
14.5 Lists can be directly edited
Bookends: no, only Journal Glossaries
14.6 When list entries are edited, records content change
Bookends: no, must perform global change
14.7 New entries are validated (go list, e.g.: new, old, probably a duplicate)
Bookends: no
14.8 List entry can contain its own supplementary data: note, abbreviation, date, compiler, x-refs
Bookends: no, only Journal Glossaries may have up to three forms for each entry, see above Features in general
14.9 Lists can be printed
Bookends: no
14.10 Import external data into the lists
Bookends: no
14.11 Lists are useful for input
Bookends: yes
14.12 Lists are useful for searching
Bookends: yes do not start from the Search window, but either select "Utilities" --> Term lists, or: when a full reference is displayed, press the relevant term list button, activate the "disclosure triangle" : the brief view of records connected to that entry is shown; can thereby directly switch to another list
14.13 Lists are useful for output
Bookends: only Journal Glossaries
14.14 List entries show total number of related documents
Bookends: yes
14.15 Lists can be shared among different db
Bookends: no, only Journal Glossaries
14.16 How lists are created and updated: 1. input: new entries automatically update the list 2. ad hoc command to edit lists out of records 3. import 4. as a text file out of the program
Bookends: 1 2 only as far as Journal Glossaries are concerned
14.17 How lists are printed 1. from the outside, as text file 2. from the inside, by ad hoc printing function
Bookends: none

Legend
*Multiple choice* when choice is multiple (e.g. 1. 2. 3. etc.) number means "yes", its absence means "no: lack of the feature", unless a note states otherwise	*Commands menus* are indicated between double quotes, specific commands within menus or selection panels are introduced by an arrow, e.g. "Edit" -> Show clipboard, means: "open the Edit menu and select Show clipboard"
A/D = ascending / descending sort order	b/e = beginning / end of field or record
CDF=Comma Delimited File format	db = database; dbn = database name
fn.XXX = filename + name extension	FL = formatting language, i.e.: set of commands to define output styles
n: many, undefinite quantity	kw = keyword
l/r = left/right	n.a. = not applicable
RefID = record, or reference, identifier	RN = record number
RT = reference, or document, or record type	sw = software
wp = word processor	x-refs = cross reference (e.g.: see, see also...)

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© F. Dell'Orso, Bibliography Formatting Software: An Evaluation Template Last update: September, 20, 2002

14 Term/Entry lists (authority files)

Features in general

14.1 Fixed number

14.2 Lists' content is automatically derived from db data, or can contain external data

14.3 Lists are physically separated from database

14.4 Lists reflect records content in real time

14.5 Lists can be directly edited

14.6 When list entries are edited, records content change

14.7 New entries are validated (go list, e.g.: new, old, probably a duplicate)

14.8 List entry can contain its own supplementary data: note, abbreviation, date, compiler, x-refs

14.9 Lists can be printed

14.10 Import external data into the lists

14.11 Lists are useful for input

14.12 Lists are useful for searching

14.13 Lists are useful for output

14.14 List entries show total number of related documents

14.15 Lists can be shared among different db

14.16 How lists are created and updated: 1. input: new entries automatically update the list 2. ad hoc command to edit lists out of records 3. import 4. as a text file out of the program

14.17 How lists are printed 1. from the outside, as text file 2. from the inside, by ad hoc printing function

© F. Dell'Orso, Bibliography Formatting Software: An Evaluation Template Last update: September, 20, 2002

© F. Dell'Orso, Bibliography Formatting Software: An Evaluation Template
Last update: September, 20, 2002

14.16 How lists are created and updated:
1. input: new entries automatically update the list
2. ad hoc command to edit lists out of records
3. import
4. as a text file out of the program

14.17 How lists are printed
1. from the outside, as text file
2. from the inside, by ad hoc printing function

© F. Dell'Orso, Bibliography Formatting Software: An Evaluation Template
Last update: September, 20, 2002