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Bibliography formatting software: an evaluation template

by Francesco Dell'Orso

TABLE OF CONTENTS

  • Legend
  • Web resources
  • 1 Identity card
  • 2 Installation
  • 3 General
  • 4 Structure
  • 5 Input/Edit
  • 6 Import
  • 7 Search
  • 8 Thesaurus
  • 9 Output
  • 10 Formatting language
  • 11 Sort
  • 12 Export
  • 13 Manuscript formatting
  • 14 Term/Entry list
  • 15 Documentation


    		• .
    F. Dell'Orso, Bibliography Formatting Software: An Evaluation Template
    Last Update: August, 18, 2000
    13 Manuscript formatting (i.e. Generating citations and bibliography in a document)
    Pr: yes: only CWYW "cite-while-you-write" facility is considered here En: yes): only the Add-In facility installed within the wp is considered here
    RM: yes: only CWYW "cite-while-you-write" facility is considered here Papyrus: yes; there is not third-party installation within wordprocessor menu (it uses Apple Events to communicate with MS-Word, Corel-WP, Nisus Writer)
    13.1 Compatible wordprocessors
    Pr: Corel-WP 7 8 9, MS-Word 7 97 2000; (Mac Word 6 98); some 20 localized versions for MS-Word En: MS-Word 7, 97, 200; Corel-WP 7-9 also localized versions
    RM: Corel-WP 7-8 9, MS-Word 7-97 2000 Papyrus: can copy and paste placeholders into any wp or text editor; can also use drag and drop if supported by wp; can process files of the following formats: Ms-Word [Mac 5, 6, 98], Corel-WP, Nisus Writer, plain text, RTF, TeX/LaTeX
    13.2 On-line contextual help
    Pr: yes En: yes, not contextual
    RM: yes Papyrus: yes
    13.3 Can format more than one document at the time
    Pr: no En: no
    RM: no Papyrus: no (but can accumulate multiple documents to create a single global bibliography)
    13.4 Can generate bibliography from more than one database at the time
    Pr: yes En: yes
    RM: yes Papyrus: no
    13.5 Entering placeholders within text
       1 from within wp text (ad hoc tool bar and/or pull down integrated menu):
          1a manually writing
          1b automatic insert
       2 from within db:
          2a ad hoc command to copy an operational in-text placeholder;
          2b via clipboard (in-text format has to comply with placeholder format)
    Pr: 1a; 1b also: a) multiple selection, b) selection between multiple matches, c) marked records selection; 2b Copy special: formatted or In-text also cumulative: more record for one multiple citation En: 1a; 1b not searching the db but automatically capturing selected records; 2a Copy; 2b Copy formatted
    RM: 1a; 1b also: a) multiple selection, b) selection between multiple matches, c) marked records selection; 2b Papyrus: 1a; 2a; 2b (also Append) + drag and drop
    13.6 Location for placeholders within the wp document
    1. main text 2. end/footnote 3. hidden text
    Pr: 1 2 3 En: 1 2 3
    RM: 1 2 3 Papyrus: 1 2
    13.7 Content and structure of placeholders
       1. author name (1a any order)
        2. title
        3. keywords
        4. date
        5. RN
        6. one or more, also truncated, string from any field
        7. delimiters/markers can be changed
    Pr: 1; 1a; 2; 3; 4; 5; 6; 7 En: 1 4 5 7
    RM: 1; 1a; 2; 3; 4; 5; 6; 7 Papyrus:  5 RN or RefID; 7;
    13.8 Different references same author same year
        1. must differentiate within db (1990b)
        2. program can distinguish them
        3. must differentiate within text
    Pr: 2 if sort order is Author/Title/Year En: 2 (in three different ways)
    RM: 2 Papyrus: 2 (can also add initials to names if ambiguous)
    13.9 Multiple citation (same or different authors)
        1. can sort
        2. can join:     2-5
        3. can suppress repeated names
        4. can insert text
    Pr: 1 name / citation order / date A/D; 2; 3 (add switch /d); 4 (switches: /pt /ft) En: 1 2 3 4
    RM: 1 name / citation order / date A/D; 2; 3 (add switch /d); 4 (switches: /pt /ft) Papyrus:  1 (name / citation order / date); 2; 3; 4 by using {...}
    13.10 Final in-text citation format is different from placeholder
    Pr: yes En: yes
    RM: yes Papyrus: yes
    13.11 Final in-text citation format is ruled by ad hoc style within db made up of:
        1. citation number
        2. author-date
        3. other
        4. shortened version of complete bibliographic reference
        5. two styles: in-text vs. note
        6. nothing
    Pr: 1 2 3 4 5 (first and subsequent) 6 En: 1 2 3 4 5 6 + extra footnote format that handles repeated, consecutive, partially identical citations
    RM: 1 2 3 4 5 6 Papyrus: 1 2 3 (if altered on the fly) 4 (if formatted citation style via the "[[f ...]]" command) 5 6
    13.12 Changes to in-text/footnote citations standard format
       1. add text (in front of / after)
       2. hide portion
       3. hide completely
       4. put only in the list, exclude in-text
       5. first different from its repetitions
    Pr: 1 2 3 4 5 En: 1 (only prefix) 2 3 (if only NR and option is on) 4 5
    RM: 1 2 3 4 5 ("op. cit." allowed) Papyrus:  1 2 3 4 5
    13.13 Bibliographic reference list format ruled by db style different for each RT
        1. generated within wp text
        2. generated in a copy of wp text
        3. settings remain for next session
        4. can automatically exclude citations placed in notes
        5. list can include references not shown as in-text citations
    Pr: 1 3 5 [4 depends on style and RT, not on the location of the in-text citation] En: 1 4 5 (hidden text)
    RM: 1 3 4 5 Papyrus: 2 3 5
    13.14 Control over reference list format done directly by the sw rather than by wp
       1. paper size, margins, headers footers
       2. heading
       3. font, size
       4. indent, line spacing
       5. citation numbering, pre/suffix, justification
    Pr: 2 3 4 5 En: 3 4 (line spacing only between records) 5
    RM: 2 3 4 5 Papyrus: 2 4 5 as far as citation numbering is concerned
    13.15 Duplicates are automatically removed from the list
    Pr: yes En: yes
    RM: yes Papyrus: yes
    13.16 Reference list sort order
        1. citation order
        2. sort order defined within db
        3. sort order defined within wp by the program
    Pr: 1 2 3 (but does not include Custom option) En: 1 2 (within each style)
    RM: 1 2 3 (only Manuscript order and Author-Date) Papyrus:   1; 2 (only Manuscript order and Author-Date)
    13.17 Format for In-text citations and list references can be changed without changing wp text
    Pr: yes En: yes
    RM: yes Papyrus: yes
    13.18 Errors
    1. during inserting and formatting; 2. user can act on the spot; 3. log file
    Pr: 1; 2 En: 2 (can just stop); 3 online
    RM: 1; 2 Papyrus: 1; 3 (generic error message written to copy of manuscript, at point of each error)
    13.19 Manuscript formatting can take place:
        1. within wp text (1a same document 1b other document)
        2. within db
        3. in one step
        4. in more than one step
    Pr: 1 1a 3 or 4 En: 1 1a 2 3
    RM: 1 1a 3 or 4 Papyrus: 1 1b 3
    13.20 More citations of the same reference can bear same number
    Pr: yes En: yes
    RM: yes Papyrus: yes
    13.21 In text formatted citation can have different format depending on RT
    Pr: yes En: no: one in-text style format for all RTs
    RM: yes Papyrus:  no, one in-text style format for all RTs; RT-dependent formatted citation via "[[f...]]" command

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    F. Dell'Orso, Bibliography Formatting Software: An Evaluation Template
    Last Update: August, 18, 2000

     
     
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