© F. Dell'Orso, Bibliography Formatting Software: An Evaluation Template
Last update: November, 17, 2003


      4. Bookends: shorter grid
 4.4. Database and record structure

The overstriked grid's items have not been taken into account for the purposes of this shorter evaluation: it does not imply at all that the package cannot perform the relevant function.
The numbering and the content are the same as the full version of the evaluation grid.

4 Database and record structure

Bookends

4.1 Files

Bookends:

4.2 Internal database and record structure

Bookends: only vertical: Database -> Record -> Fields (-> Subfields for first names and qualifications; can extract just the four digits year in a date like: September, 20, 2002)

4.3 Horizontal links: between databases, records, list entries

Bookends: no (but "groups", and marked records are pointer to records vithout physical duplication)

4.4 Hierarchical links (es. thesaurus, mother/sons records, text/notecards)

Bookends: no

4.5 Ready, predefined record structure

Bookends: yes

4.6 Input worksheets for different Record types
    1. features
    2. can be modified
    3. can create others

Bookends:
1: 17 workforms/RT -all with the same fields- for books, articles, thesis, reviews, videos etc.; fields are identified by code: total number is fixed 16; fields may have got properties such as : repeatable (multiple: authors, keywords), linked to a term table, to the journals glossary, allowing specific formatting options;
2 may change name but not code or position within the entry/display workform

4.7 Fields attributes can be changed; can be applied to other fields

Bookends: no

4.8 Multiples (multi-value) fields
    1. present/absent
   2. specific input rules

Bookends: 1: authors/editors, keywords (output display can recognize first name and other occurrences); 2 each entry on a new line (if you select entries from the list, it is up to you not to leave them on the same line)

4.9 Indexed fields for searching

Bookends: all

4.10 Record number
   1. system assigned
   2. reserved, cannot be altered
   3. user assigned
   4. allows duplicate numbers
   5. renumbering
   6. is a sortable field
   7. is a searchable field
   8. can be displayed in printed output
   9. reuse deleted numbers
   10. can be alphanumeric

Bookends: two record numbers. First automatically assigned, can decrease if one deletes references. Second automatically randomly assigned (and will change when copied to another database if it conflict against existng one), can be modified by user. The second identifies the record



Table of contents Index

© F. Dell'Orso, Bibliography Formatting Software: An Evaluation Template
Last update: November, 17, 2003