Input/Edit

3.5. Input/Edit

Input/Edit

Library Master Procite EndNote Reference Manager Papyrus

1 Cataloguing reference standard

LM: none Pr: ANSI Z39.29 (1977) En: none RM: none Papyrus: none

2 How to recall records for editing
    1. list browsing
    2. query search
    3. while editing another record

LM: 1 2 Pr: 1 2 3 (internal buttons for next/previous, first/last of the active set) En: 1 2 3 (next/previous) RM: 1 2 Papyrus: 1 2 3

3 Input must be preceeded by searching

LM: no Pr: no En: no RM: no Papyrus: no

4 Compulsory input within certain fields

LM: optionally yes, user can define fields as mandatory for each database, and also with a unique content Pr: no En: no RM: yes, user can define fields as mandatory depending on RT Papyrus: yes: depending on RT, pre- and user-defined fields can require input and be marked as incomplete if content is missing

5 Particular edit features
   1. copy fields and/or records
   2. symbols table
   3. term lists
   4. date stamping
   5. undo
   6. default values (session and/or permanent)
   7. validation
   8. automatic assignment of values
   9. configure edit window
   10. other

LM: 1 copy records; 3; 4 (and time); 5; 7 (as an option); 8 (record edit/creation date/time) 9; 10 insert external file: text or MS-Word; change case; keep case when capitalizing words in the output; non-breaking spaces; fields can be linked to tables with abbreviations and automatic expand the abbreviation in the full form Pr: 1 (from previously opened record: <Shift-F5> copy record, <F5> copy one field); 2; 3 (direct buttons + other lists); [4 no but today's date can be automatically dumped if Reprint Status field value is "On request"]; 5; 9 (invisible chars, empty fields, field numbers, index buttons...) En: 1 (complete record(s) can be copied in the db short list display: copy/paste); 2 no, but Unicode compliant, see Other features; 3; 5; 7 marks in red new list terms; 10 can suggest closest list's term (autocompletion); RM: 1 (also Paste special, Copy, Duplicate: see 5.8); 2; 3; 4 no (but today's date is automatically dumped -and modifiable- if Reprint Status field value is "On request"); 5; 7 for index terms; 8 yes, can scan titles, series titles, notes and abstracts to match words in the kw list and add them to the kw field; 9 yes can change field names and order (by dragging); 10 can automatically sort keywords in field; if a field is linked to a term list, can suggest term already present (auto-completion) Papyrus: 1; 2; 3; [4]; 5; 7 (kw ...); 8; 9 (collapse, hide fields); 10 (entering a string in an indexed field with a matching entry causes automatic retrieve of that entry, still editable afterwards)
4 references are automatically date/time stamped for both initial creation/import/transfer and most recent modification: editing a reference "File" -> "Get Info"

6 Spellchecker

LM: no Pr: no
En: yes
(check highlighted text or entire reference), can add/import words and use a different dictionary (18 .TLX files available)
RM: yes (check highlighted text or entire reference), can add/import words and use a different dictionary (.TLX files) Papyrus: yes, uses third-party software; can individually define spell-checking for any -also built-in- field

7 Direct print of a record while editing it

LM: yes, (as long as the open record has been saved) Pr: no En: yes RM: no Papyrus: yes, (as long as the open record has been saved)

8 Duplicate record
    1. drag-and-drop
    2. copy command
    3. clipboard (formatted: can specify style; send out)
    4. export/print on disk (also formatted; send out)

LM: 2; 3; 4 Pr: 1 2 3 4 En: 1 2 3 4 RM: 1 (copy a record and also a portion of a field by dragging); 2 (Duplicate and Paste special can copy from the source record fields selected on the fly; Paste must follow 'copy to clipboard' and will replace the target fields); 3; 4 Papyrus: 1 -also for a portion of a field; 2 3 4

9 Duplicates detection
    1. fixed criterion
    2. criterium can be defined

LM: 2
up to 4 fields to be compared; first 254 chars are considered; first 5 occurrences of a repeatable field; entire first author's name, last name and initials for the others
Pr: 2: can use all fields + special options: last name only for authors, year only En: 2 can use several (>15)fields, exact match or ignore punctuation and spacing RM: 2: can use all fields + special options : last name only for authors, percentage of characters string for titles and notes; can check across 15 databases Papyrus: 1: user can choose among two fixed criteria: loose and tight

10 Editor
    1. upper/lowercase conversion
    2. cut/paste text
    3. b/e record
    4. b/e field
    5. key to delete to end-of-field

LM: 1 2 4 Pr: field editor; 2 4 En: field editor; 2 4 RM: field editor; 2 3 4 Papyrus: field editor; 2 3 4

11 Font editing: font, size, bold, italics, underline, super/subscript, small caps

LM: yes, all but no small Pr: yes, all but no small caps En: yes, all but no small caps (small caps are available only in output styles for author names within wp formatted manuscripts, does not affect printed bibliographies, subject ones included) RM: yes, all, also Greek; but no small caps Papyrus: yes, all

12 Global corrections
    1. add string (b/e)
    2. locate/replace (words, case)
    3. delete entire field content
    4. move field content
    5. change record type
    6. can use wildcard

LM: 1 2 3 5 6 (you can accomplish 4 via another function : Merging records from different databases)
3 You can search for * and replace with nothing to delete the field entry of all records or search for a specific field contents and delete it
Pr: 1 2 3 4 5 En: 1 2 3 4 5 RM:1 no (but can add entire field content); 2 also a) on any, cluster or individual, field; b) across 15 different databases; 3; 4; 6 use * as suffix for any character in editing list terms across records via Term Manager (does not work to delete periodical names), "Match word" and "Match case" options for non-indexed fields Papyrus: 1 2 3 4
(can ask to confirm each replacement and to adopt target's case)

Library Master	Procite	EndNote	Reference Manager	Papyrus
Input/Edit
1 Cataloguing reference standard
LM: none	Pr: ANSI Z39.29 (1977)	En: none	RM: none	Papyrus: none
2 How to recall records for editing 1. list browsing 2. query search 3. while editing another record
LM: 1 2	Pr: 1 2 3 (internal buttons for next/previous, first/last of the active set)	En: 1 2 3 (next/previous)	RM: 1 2	Papyrus: 1 2 3
3 Input must be preceeded by searching
LM: no	Pr: no	En: no	RM: no	Papyrus: no
4 Compulsory input within certain fields
LM: optionally yes, user can define fields as mandatory for each database, and also with a unique content	Pr: no	En: no	RM: yes, user can define fields as mandatory depending on RT	Papyrus: yes: depending on RT, pre- and user-defined fields can require input and be marked as incomplete if content is missing
5 Particular edit features 1. copy fields and/or records 2. symbols table 3. term lists 4. date stamping 5. undo 6. default values (session and/or permanent) 7. validation 8. automatic assignment of values 9. configure edit window 10. other
LM: 1 copy records; 3; 4 (and time); 5; 7 (as an option); 8 (record edit/creation date/time) 9; 10 insert external file: text or MS-Word; change case; keep case when capitalizing words in the output; non-breaking spaces; fields can be linked to tables with abbreviations and automatic expand the abbreviation in the full form	Pr: 1 (from previously opened record: <Shift-F5> copy record, <F5> copy one field); 2; 3 (direct buttons + other lists); [4 no but today's date can be automatically dumped if Reprint Status field value is "On request"]; 5; 9 (invisible chars, empty fields, field numbers, index buttons...)	En: 1 (complete record(s) can be copied in the db short list display: copy/paste); 2 no, but Unicode compliant, see Other features; 3; 5; 7 marks in red new list terms; 10 can suggest closest list's term (autocompletion);	RM: 1 (also Paste special, Copy, Duplicate: see 5.8); 2; 3; 4 no (but today's date is automatically dumped -and modifiable- if Reprint Status field value is "On request"); 5; 7 for index terms; 8 yes, can scan titles, series titles, notes and abstracts to match words in the kw list and add them to the kw field; 9 yes can change field names and order (by dragging); 10 can automatically sort keywords in field; if a field is linked to a term list, can suggest term already present (auto-completion)	Papyrus: 1; 2; 3; [4]; 5; 7 (kw ...); 8; 9 (collapse, hide fields); 10 (entering a string in an indexed field with a matching entry causes automatic retrieve of that entry, still editable afterwards) 4 references are automatically date/time stamped for both initial creation/import/transfer and most recent modification: editing a reference "File" -> "Get Info"
6 Spellchecker
LM: no	Pr: no	En: yes (check highlighted text or entire reference), can add/import words and use a different dictionary (18 .TLX files available)	RM: yes (check highlighted text or entire reference), can add/import words and use a different dictionary (.TLX files)	Papyrus: yes, uses third-party software; can individually define spell-checking for any -also built-in- field
7 Direct print of a record while editing it
LM: yes, (as long as the open record has been saved)	Pr: no	En: yes	RM: no	Papyrus: yes, (as long as the open record has been saved)
8 Duplicate record 1. drag-and-drop 2. copy command 3. clipboard (formatted: can specify style; send out) 4. export/print on disk (also formatted; send out)
LM: 2; 3; 4	Pr: 1 2 3 4	En: 1 2 3 4	RM: 1 (copy a record and also a portion of a field by dragging); 2 (Duplicate and Paste special can copy from the source record fields selected on the fly; Paste must follow 'copy to clipboard' and will replace the target fields); 3; 4	Papyrus: 1 -also for a portion of a field; 2 3 4
9 Duplicates detection 1. fixed criterion 2. criterium can be defined
LM: 2 up to 4 fields to be compared; first 254 chars are considered; first 5 occurrences of a repeatable field; entire first author's name, last name and initials for the others	Pr: 2: can use all fields + special options: last name only for authors, year only	En: 2 can use several (>15)fields, exact match or ignore punctuation and spacing	RM: 2: can use all fields + special options : last name only for authors, percentage of characters string for titles and notes; can check across 15 databases	Papyrus: 1: user can choose among two fixed criteria: loose and tight
10 Editor 1. upper/lowercase conversion 2. cut/paste text 3. b/e record 4. b/e field 5. key to delete to end-of-field
LM: 1 2 4	Pr: field editor; 2 4	En: field editor; 2 4	RM: field editor; 2 3 4	Papyrus: field editor; 2 3 4
11 Font editing: font, size, bold, italics, underline, super/subscript, small caps
LM: yes, all but no small	Pr: yes, all but no small caps	En: yes, all but no small caps (small caps are available only in output styles for author names within wp formatted manuscripts, does not affect printed bibliographies, subject ones included)	RM: yes, all, also Greek; but no small caps	Papyrus: yes, all
12 Global corrections 1. add string (b/e) 2. locate/replace (words, case) 3. delete entire field content 4. move field content 5. change record type 6. can use wildcard
LM: 1 2 3 5 6 (you can accomplish 4 via another function : Merging records from different databases) 3 You can search for * and replace with nothing to delete the field entry of all records or search for a specific field contents and delete it	Pr: 1 2 3 4 5	En: 1 2 3 4 5	RM:1 no (but can add entire field content); 2 also a) on any, cluster or individual, field; b) across 15 different databases; 3; 4; 6 use * as suffix for any character in editing list terms across records via Term Manager (does not work to delete periodical names), "Match word" and "Match case" options for non-indexed fields	Papyrus: 1 2 3 4 (can ask to confirm each replacement and to adopt target's case)

Input/Edit

1 Cataloguing reference standard

2 How to recall records for editing 1. list browsing 2. query search 3. while editing another record

3 Input must be preceeded by searching

4 Compulsory input within certain fields

5 Particular edit features 1. copy fields and/or records 2. symbols table 3. term lists 4. date stamping 5. undo 6. default values (session and/or permanent) 7. validation 8. automatic assignment of values 9. configure edit window 10. other

6 Spellchecker

7 Direct print of a record while editing it

8 Duplicate record 1. drag-and-drop 2. copy command 3. clipboard (formatted: can specify style; send out) 4. export/print on disk (also formatted; send out)

9 Duplicates detection 1. fixed criterion 2. criterium can be defined

10 Editor 1. upper/lowercase conversion 2. cut/paste text 3. b/e record 4. b/e field 5. key to delete to end-of-field

11 Font editing: font, size, bold, italics, underline, super/subscript, small caps

12 Global corrections 1. add string (b/e) 2. locate/replace (words, case) 3. delete entire field content 4. move field content 5. change record type 6. can use wildcard

2 How to recall records for editing
1. list browsing
2. query search
3. while editing another record

5 Particular edit features
1. copy fields and/or records
2. symbols table
3. term lists
4. date stamping
5. undo
6. default values (session and/or permanent)
7. validation
8. automatic assignment of values
9. configure edit window
10. other

8 Duplicate record
1. drag-and-drop
2. copy command
3. clipboard (formatted: can specify style; send out)
4. export/print on disk (also formatted; send out)

9 Duplicates detection
1. fixed criterion
2. criterium can be defined

10 Editor
1. upper/lowercase conversion
2. cut/paste text
3. b/e record
4. b/e field
5. key to delete to end-of-field

12 Global corrections
1. add string (b/e)
2. locate/replace (words, case)
3. delete entire field content
4. move field content
5. change record type
6. can use wildcard